Pefots

Minutes of Meeting

Date:	29 September 2001
Place:	Grand Hotel Krasnapolsky, Amsterdam – The Netherlands
Subject:	Establishment of the Pan European Federation of TCM Societies (PEFOTS)
Chairman:	Dr. Pedro Choy (Assoc.Portuguesa de Acupunctura & Disciplinas Associadas)

1. Opening & Presentation

Dr. Pedro Choy, Chairman of today’s PEFOTS gathering opens the meeting and welcomes everyone.
All the TCM Association’s representatives present themselves to the audience.
The TCM Association’s representatives come from fifteen different European countries.

2. Reading and discussion of the Statutes

The Statutes (The Constitution of the Pan European Federation of TCM Societies, PEFOTS) are read by the chairman.
The Statutes are discussed. Finally seven changes are incorporated:

* SECTION I
1.2 The Federation shall have its office in Amsterdam, The Netherlands.

* SECTION II
3.1 a) to be added: The total valid votes of the Association or the Institute is equal to the amount of paid members, who authorize their representative to vote on their behalf.

* SECTION III
4.3 Last sentence: The request for an extraordinary Assembly’s meeting should be made in writing to the Federation’s secretariat and to be received at least 15 days before the supposed meeting. 15 days becomes 30 days.

4.7 The 2nd sentence: The convocation notice … the Assembly’s meeting. 15 days becomes 30 days.

* SECTION V
5.2 a) – ‘Vice-presidents: max.4’ becomes max. 5 Vice-Presidents.

5.3 ‘Board decisions … represented’. One-third becomes two-third.

7. ‘Committee of Honour (CoH)’ to be added: and Advisors.

3. Approval of the Statutes
The statutes are approved by the General Assembly.
All the representatives sign the approved Statutes.

Election of the Board Management and other Board Members.
For the election of the Board Management and other Board Members the following Board Formation is proposed:

President:

Dr. Dong, Zhilin (nl)

Vice-Presidents:

Dr. Calduch, Ramon M. (es)
Dr. Choy, Pedro (pt)
Dr. Giovanardi, Carlo M. (it)
Dr. Ke, Songxuan (uk)
Dr. Zhu, Guoguang (fi)

General Secretary:	Dr. Kwee, Swanhoo (nl)
General Treasurer:	Dr. Wang, Jianping (de)
Additional Board:	Dr. Zhu Mianzheng (fr)

The Assembly asks the proposed Board candidates to present themselves to the audience, to explain why they are willing to take seat in the Board.
After the Board presentation the Assembly has approved the Board Formation unanimously

5. Announcement of the Specific Working Commissions

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6. Announcement of Membership Fees e.a.

The fee proposal is:

Euro 5 per member per year, if inscribed through his/her association;
Euro 200 per year for an TCM Institution (educational) or
Euro 100 per year for an individual (not through an association)

Many people give their comments on this proposal:

The difference between Euro 100 for an individual compared to Euro 5 for a member through the association is too big.
The principle of ‘one person, one vote’ is favourable for big associations, since they could completely control the voting during the Assembly.

Because of this, some members come with an alternative voting-proposal: the amount of the voting rights should be proportional to the amount of the members of the association, but not ‘one person, one vote’.
At the moment we leave the first fee and voting proposals as they are, in the future better alternatives will be proposed by the Board and should be approved during the next Assembly.

7. Speech of the President

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8. Closing

The Chairman closes the Assembly and wishes everyone for a great start of PEFOTS and thanks everyone for his/her presence.